How to Write Your Administrative Assistant Resume: Helpful Advice

How to Write Your Administrative Assistant Resume: Helpful Advice

 Administrative assistants are unseen heroes of the modern business world. Productivity in the office is very low without them. Even if some people don’t consider this work prestigious, you can still find a lot of satisfaction in it. To become a great administrative assistant and support company tasks, you should be one of the extremely competent and capable employees. This guide with top tips for successful resumes is for you. To write an impressive administrative assistant resume, use a good sample and learn the main duties, including:

  • Providing clerical and organization support;
  • Taking messages, letters, or emails and answering phone calls;
  • Recording minutes of meetings;
  • Editing and preparing such documents as reports and letters;
  • Serving as a contact point for clients;
  • Tracking accounting data;
  • Helping is solving problems;
  • Coordinating between departments and professionals.

Use the above-mentioned list as a good point to start your resume. Present a summary of related tasks and qualifications, such as customer management, Microsoft knowledge, training, years of experience, and others. An administrative assistant resume is different from a cover letter. It takes time and planning to write a winning one. Focus on your major achievements, use a special resume builder, and look for free samples to make this written task easy to manage.

What Companies Expect in Administrative Assistant Resumes

Every organization has its unique needs, so there’s no single item that every employment manager is seeking in an administrative office assistant resume. Some specific companies require a particular experience. Other positions expect an applicant to have the proper education.  When sending your application for available jobs in this field, pay attention to your past experience and detail relevant education to fit this role. What data should you give in your resume?

  • Contact information;
  • A resume summary;
  • Achievements;
  • Skills.

Contact Information

In the header of your administrative assistant resume, include your phone number, location, and email to simplify communication. Put your professional websites, such as business-related blogs or profiles, in this section to attract the attention of potential employers or recruiters.

What is a Resume Summary?

It should appear at the top of your administrative assistant resume. It replaces a conventional resume objective for administrative assistant used to detail your basic goals and how a particulate position relates to them. Write a summary to show an executive or a senior manager how you can benefit the entire team with your unique experiences, skills, and qualifications.

How to Format Your Administrative Assistant Resume?

There are three different formats of the skills section for you to choose from:

  • Hard skills;
  • Soft skills;
  • Skills.

It’s advisable to include general skills and then write about either soft or hard skills according to the needs of a specific administrative vacancy. What if you apply for a skills-oriented job? Check a helpful template and write the best section to highlight all of your talents and secure future job interviews.

The Role of Achievements in Your Administrative Assistant Resume

When writing job applications, some people don’t understand that they should focus on their accomplishments or achievements instead of general duties and tasks. They can make your resume stand out!

What are Important Administrative Assistant Skills?

Hard skills for your resume include the following:

  • Software (Excel, Word, Outlook, and other systems);
  • Calendar and database management;
  • Quickbooks;
  • Data entry;
  • Billing and similar procedures;
  • Accuracy;
  • Inventory control.

The examples of soft skills are:

  • Research and problem solving;
  • Customer service;
  • Travel arrangements;
  • Professionalism;
  • Expert training;
  • Flexibility and efficiency;
  • Positivity;
  • Multitasking;
  • Confidentiality;
  • Attention to detail.

Are There any Helpful Resume Tips for Administrative Assistant Jobs?

To write the best resume and get a high chance to get your dreamed job, follow these effective resume tips for administrative assistant positions:

  • Focus on major achievements to prove your worth;
  • Make your resume shine with relevant skills;
  • Grab hiring managers’ interest with a perfect resume summary or objective;
  • Prove your research and communication skills by writing a catchy cover letter;
  • Show your excellent education by listing relevant vocational training and coursework.

For all job seekers, a resume is a very valuable tool because it lists the experiences and skills that make them perfect candidates. It’s a great opportunity to demonstrate your abilities.

Important Administrative Assistant Resume Questions

As an administrative assistant, you’re responsible for a number of tasks, so you need to review job descriptions and draw readers’ attention to your accomplishments. Make sure that your resume highlights your relevant experience and proofread it to fix all spelling mistakes, grammar errors, and typos. What are the most important administrative assistant resume questions?

How to Write the Best Resume?

This profession is fast-paced and requires a high level of multitasking, and that’s why your resume should reflect the ability to handle many responsibilities or tasks at the same time. Tailor it to the most significant experiences and qualifications for employers to avoid overwhelming your job application with a lot of irrelevant information.

Administrative Assistant Resume Example

1542 Loop Street, New York, NY 10343

(212) 204-5342

[email protected]

Administrative Assistant with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining the utmost confidentiality. Possesses a B.A. in History and expertise in Microsoft Excel. Looking to leverage my knowledge and experience into a role as Project Manager.

RG Tip: Short, persuasive, and concise, the Career Objective is a classic way to start a powerful resume. Make sure you get it right see below for our our helpful Career Objective Writing Guide.



Administrative Assistant September 2011 – Present

  • Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers
  • Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy
  • Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
  • Maintain utmost discretion when dealing with sensitive topics
  • Manage travel and expense reports for department team members


Secretary June 2008 – August 2011

  • Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management
  • Opened, sorted, and distributed incoming messages and correspondence
  • Purchased and maintained office supply inventories, and being careful to adhere to budgeting practices
  • Greeted visitors and determined to whom and when they could speak with specific individuals
  • Recorded, transcribed and distributed minutes of meetings



Bachelor of Arts in History, May 2008

  • Graduated Cum Laude


  • Expert in Microsoft Office, with a focus on Excel
  • Bilingual in Spanish and English
  • Web and tech savvy, require little to no training

How to Create a Catchy Header?

It’s the first thing that hiring managers and recruiters notice about your administrative assistant resume, and it should contain your email, name, address, and phone number. This information makes it easy to contact you.

What Format Should You Use?

Choose a chronological format if you have a continuous and solid working history because it lists your relevant job experiences. If you have employment gaps, select a functional format. It enables you to illuminate your best administrative skills and explain these gaps to potential employers without affecting your chances.

Where to Get Help?

When looking for extra resources for writing a winning job application fast, turn to qualified and reputable online experts. They have assisted many job seekers in their efforts. Grab their helping hand to avoid common mistakes, send a perfect resume to recruiters, and get a future interview with ease. All rights are reserved.